Warehousing - Operations & Safety Assistant

2 months ago | Ooltewah, TN

Position Overview:

The employee will be responsible for safety and administrative tasks facilitating and managing the environmental, health, safety program and day to day administrative responsibilities. The Administrative assistant/ Safety employee will work closely with the management team to train employees, maintain EHS records, monitor performance, investigate injuries, on board a new hire, and continually review safety activity and help with Administrative tasks.

The Administrative/ Safety Assistant will be responsible for supporting the General Manager’s quality and continuous improvement initiatives.


Safety Responsibilities:

· Lead incident investigations of workplace injuries or environmental events. Properly record and report on such incidents.

· Maintain all EHS records in an “audit ready” condition, including the Safety Data Sheets program

· Assist the facility in the procurement and stocking of safety supplies

· Support/lead behavioral safety programs such as employee observation and coaching, weekly safety meetings, monthly town halls, safety record celebration events, etc.

· Provide support and material for safety portion of shift huddles


  • Monitor cleanliness, safety and working condition of all equipment
  • Provide safety instruction to personnel as needed
  • Manage/file forklift inspection sheets


  • Ensure customer’s products are safely stored to avoid accidents
  • Monitor the safety related maintenance and upkeep of the warehouse
  • 5S program administrator


Administrative Responsibilities:

· Perform administrative work, including scheduling, maintaining files and sorting mail for the General Manger

· Track and update hourly employee hours, time off, leave of absence etc.

· Assist the Manager with the hiring process, including submitting job postings and scheduling candidate interviews, pre employment screening.

· Coordinate logistics for new hire orientations and employee training sessions

· Including but not limited to, doing other required tasks as per the general manger


Required Skills:


  • High school degree required
  • Prefer business, organizational safety certification, logistics curriculum and operational security experience


  • Two to three years of relevant experience
  • General office knowledge, including telephone techniques, report writing and computer skills
  • Organized and friendly professional
  • Effective communication and listening skills
  • Bi-lingual communication skills preferred
  • Working knowledge of Microsoft Office applications, including MS Word, MS Excel, MS Outlook, and MS PowerPoint
  • Must demonstrate responsible work habits and satisfy pre-employment requirements, including background check and drug screen.

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